Event Planner

RefuSHE’s annual Fashion Challenge is inspired by the reality television show “Project Runway,” where designers must create an haute couture runway look that incorporates fabric created by RefuSHE’s Artisan Collective, dazzles a live audience, and impresses a panel of prominent judges. Last year, we had to “reimagine” the Fashion Challenge as a virtual experience that was shared around the world. This year, following RefuSHE’s leadership transition to Kenya, we are bringing the Fashion Challenge to Nairobi! We are excited to partner with East African designers to showcase the diverse talents of Nairobi’s burgeoning fashion scene and share the stories of the young women at RefuSHE in a fresh way. Proceeds from the event help advance RefuSHE’s mission to provide vital support and programming for orphaned, unaccompanied, and separated refugee girls.

RefuSHE wishes to engage an experienced event planning consultant with an excellent network and deep connections to the Nairobi-based fashion community to start in May 2021 and end in October 2021.

Objectives

Logistical execution of runway event in early September 2021 and all events leading up to the Fashion Challenge including but not limited to:

Secure venue, models, vendor partnerships, and media sponsorships
Identify and secure participant list of Nairobi-based fashion designers
Organize behind-the-scenes photography and videography for artisans and designers
Coordinate all day-of-show logistics
Enhance brand awareness to a global audience; provide tactical PR support and media relations to secure press and media coverage of event locally, regionally, and internationally

Scope of Work

Responsibilities:

Lead organization and execution of the 2021 Fashion Challenge event in Nairobi by recruiting and liaising with key partners, vendors, and talent
Pre-Event Responsibilities:
Coordinate and participate in conference calls with all judges, emcees, photographers, and videographers in preparation for the event
Partner with RefuSHE’s Fashion Challenge team on all key details to ensure the success of the show
Designer Relations:
Coordinating with RefuSHE Kenya’s liaison team, obtain a high-res logo, bio, contact information, inclusive of all social media handles, and headshot of each designer for promotion purposes
Organize kick-off workshop with designers to ensure standards are met and communication is clear
Model Relations:
Oversee fittings for each model prior to the show and coordinate meetings between models and designers
Runway Looks/Style:
Oversee production of each designer’s look and ensure the design meets design standards and criteria – in collaboration with a stylist and the RefuSHE team
Work with RefuSHE team to incorporate participants’ (refugee girls and young women of RefuSHE) stories into each runway look
Working with the stylist, oversee the coordination of each model’s runway look from head to toe (includes outfit, shoes, hair, makeup, and accessories)
Secure at minimum 2 hair and makeup artists to prep the models for the show
Support designers in procuring accessories to complement, but not take away, from each look
Event Execution:
Work with AV contractors to coordinate timing and spotlight for runway show; provide show timeline to AV contractors
Lead dress rehearsal with models day-of, mark stage, and walk the runway in collaboration with choreographer and the RefuSHE
team
In partnership with the RefuSHE team, coordinate pre-show judging with models and judges
Manage show timing, the line-up of models, and outfit changes
Note: Runway show will be broadcasted virtually. All photos and videos need to be designed for high-resolution filming. Additionally, the runway layout, lighting, and staging structure need to take into account the need for close-up shots and virtual viewing.
Post-Event Responsibilities:
Work with RefuSHE Fashion Challenge team to ensure each look is photographed after filming of the runway event
Ensure all accessories are returned to corresponding designers after the event
Assist in all Fashion Challenge follow-up, including thank-you gifts for event co-chairs, emcees, vendors, and volunteers
Qualifications

5+ years of experience organizing large-scale events. Fashion show experience preferred
Demonstrated experience planning large scale virtual events that are dynamic and engaging
Deep experience with and connection to the Nairobi-based fashion community
Connections with event vendors in the Nairobi area (venues, photographers, videographers, A/V companies, etc.)
ICT proficient
Excellent interpersonal and organizational skills
Possess multi-tasking skills and strong attention to detail
Ability to manage multiple competing projects and vendors (venues, models, designers, photographers, videographers, etc.)
Ability to work across time zones

Requirements

6-month event proposal and CV
A detailed brief highlighting previous experience and contacts
Portfolio of previously executed events including photos, videos, and links to online events
Contacts of at least two previous clients for reference
Break down of expected fee and other charges
For a company:

Provide statutory documents (Certificate of incorporation/registration, KRA Pin, KRA Compliance Certificate, Trade license, Professional licensing)
For an individual:

Provide National Identity Card/Passport, KRA Pin, KRA Compliance, and Professional licensing
Please submit your proposal applications to squackenbush@refushe.org AND jgithaiga@refushe.org indicating “Request for Proposal for Event Planner” in the subject line of the email by 31st May 2021.

https://www.refushe.org/event-planner

Human Resources & Administration Manager – RefuSHE Kenya

P.O. Box 63192-00619, Nairobi

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